Travel Specialist
4.
4 Yuma, AZ Yuma, AZ Full-time Full-time $18.
70 - $19.
82 an hour $18.
70 - $19.
82 an hour Travel Specialist Are you detail-oriented and experienced in travel coordination? Join Arizona Western College as a Travel Specialist, where you'll be responsible for managing travel logistics.
From booking arrangements to processing reimbursements and advances, you'll ensure compliance with institutional policies while collaborating with travelers, vendors, and internal teams.
Your support in P-Card reconciliations and policy updates will be crucial for maintaining smooth travel operations across the college.
We encourage you to apply if you're ready to bring your expertise to our college and enhance our travel operations! Salary:
$18.
70 - 19.
82 per hour, depending on experience.
Plus, excellent fringe benefits.
Summary of Function:
This position processes and audits all travel requests and claims, ensuring travels are conducted and paid according to the Arizona Western College Travel Policy, and performs audits of travel P-Cards for the College.
Typical Duties:
Serves Students.
Audits and processes travel requests for all college personnel, including authorizing purchases to travel agencies, car rental agencies, conferences, and the Yuma Transportation Center.
Maintains travel requests log, verifies budgets, and informs travelers and staff of travel regulations and travel policy.
Provides information to vendors, college staff, and students.
Audits, processes, and approves the District's Travel PCard transactions and reconciles transactions to monthly PCard statements.
Contact travelers/vendors for travel arrangements, registration, and payments.
Answer/respond to incoming telephone calls and emails.
Assists travelers with travel questions and travel arrangements.
Audits and enters data in the automated system for travel advances, reimbursement, and travel vendor payments.
Research outstanding Travel Claims.
Researches and resolves discrepancies.
Responsible for updates to the Travel Manual and staying informed on the State of Arizona travel policy and changes for impart to the College's travel policy.
Performs training on travel and travel-related PCard policy every month or as needed.
Works in the electronic document management system to maintain organized travel documentation, including travel requests, travel claims, and travel PCard statements and receipts.
Provides backup for Accounts Payable Office Manager as needed, to include data entry of accounts payable information in the automated system.
Reconciles vendor statements and accounts.
Audits and verifies the accuracy of invoices and purchase orders ready for payment to the vendor.
Processes payments for various payroll deductions, college travel, athletic officials, student refunds, and student incentive checks.
Prepares and disburses accounts payable checks, e-checks, and reports.
Required to process a weekly Accounts Payable check run once every six (6) months to say current on the payable process, which includes:
auditing invoices and purchase orders, data entry, reports, and EFT bank process, etc.
Responsible for annual audit tasks related to travel, travel PCards, game guarantees, accounts receivable, Accounts Payable as needed, etc.
Support and participate in strategic planning initiatives and perform other duties as assigned.
Required
Qualifications:
Associate's degree with courses in accounting, two (2) years of Travel and/or Accounts Payable experience, and (2) two years of Excel experience or equivalent application OR High School Diploma or equivalent, and four (4) years of Travel and/or Accounts Payable experience, and (2) two years of Excel experience or equivalent application OR An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered; experience with computerized accounting and travel software is preferred Additional Eligibility Requirements:
Valid driver's license Classification:
Non-Exempt Position Type & Work Schedule:
Full-time, 12-month position 38 hours per week Monday-Thursday, 7:
00am-5:
00pm or 8:
00am-6:
00pm Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends Knowledge, Skills, and Abilities:
Knowledge of and ability to interpret, apply, and follow college policies and procedures Knowledge of organizational structure and the ability to maintain accurate workflows and operating procedures Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows Skill in managing one's own time Ability to complete all departmental and/or institutional mandatory training or development Ability to organize, work independently, prioritize, follow multiple projects and tasks through to completion, with close attention to detail Ability to contribute to a collaborative team environment Ability to provide assistance for diverse populations in a professional and supportive manner Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner Ability to effectively utilize time management skills with a proven ability to meet deadlines Ability to maintain confidentiality of sensitive information Ability to understand, and implement policies and procedures Ability to exercise excellent interpersonal and customer service skills Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes Ability to establish and maintain effective working and collaborative relationships with other department staff, faculty, students and the public Work Environment:
Inside office environment with normal noise and lighting levels Work is performed in an open office environment with staff contact and interruptions Physical Demands:
Prolonged periods sitting at a desk and working on a computer Prolonged periods of standing and/or walking May lift, carry, push, and/or pull, at times a minimum of 10 pounds Occasionally stoop, bend, kneel, crouch, reach, and/or twist Travel:
May be required to travel to other locations using various modes of private, commercial, or fleet transportation, and as needed to support program, department and institutional needs Note:
Yuma Campus Benefits Eligible The statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified.
The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice.
POSTING DATE:
October 3, 2024 FIRST REVIEW OF APPLICATIONS:
The first review of applications date begin on October 17, 2024.
Applications submitted after the first review date may not be considered for the position.
This position will remain open until a suitable candidate is found.
APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application.
Any materials submitted via e-mail, fax, or mail will not be accepted.
Applications missing any of the below requirements will be considered incomplete and will not be reviewed.
Completed Application Resume or Curriculum Vitae (no more than 3 pages) Cover Letter Unofficial Transcripts ADDRESS INQUIRIES TO:
Arizona Western College Human Resources Phone:
(928) 344-7505 / FAX:
(928) 317-6001 / TTY:
(928) 344-7629 Email:
email protected ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Yuma, AZ Yuma, AZ Full-time Full-time $18.
70 - $19.
82 an hour $18.
70 - $19.
82 an hour Travel Specialist Are you detail-oriented and experienced in travel coordination? Join Arizona Western College as a Travel Specialist, where you'll be responsible for managing travel logistics.
From booking arrangements to processing reimbursements and advances, you'll ensure compliance with institutional policies while collaborating with travelers, vendors, and internal teams.
Your support in P-Card reconciliations and policy updates will be crucial for maintaining smooth travel operations across the college.
We encourage you to apply if you're ready to bring your expertise to our college and enhance our travel operations! Salary:
$18.
70 - 19.
82 per hour, depending on experience.
Plus, excellent fringe benefits.
Summary of Function:
This position processes and audits all travel requests and claims, ensuring travels are conducted and paid according to the Arizona Western College Travel Policy, and performs audits of travel P-Cards for the College.
Typical Duties:
Serves Students.
Audits and processes travel requests for all college personnel, including authorizing purchases to travel agencies, car rental agencies, conferences, and the Yuma Transportation Center.
Maintains travel requests log, verifies budgets, and informs travelers and staff of travel regulations and travel policy.
Provides information to vendors, college staff, and students.
Audits, processes, and approves the District's Travel PCard transactions and reconciles transactions to monthly PCard statements.
Contact travelers/vendors for travel arrangements, registration, and payments.
Answer/respond to incoming telephone calls and emails.
Assists travelers with travel questions and travel arrangements.
Audits and enters data in the automated system for travel advances, reimbursement, and travel vendor payments.
Research outstanding Travel Claims.
Researches and resolves discrepancies.
Responsible for updates to the Travel Manual and staying informed on the State of Arizona travel policy and changes for impart to the College's travel policy.
Performs training on travel and travel-related PCard policy every month or as needed.
Works in the electronic document management system to maintain organized travel documentation, including travel requests, travel claims, and travel PCard statements and receipts.
Provides backup for Accounts Payable Office Manager as needed, to include data entry of accounts payable information in the automated system.
Reconciles vendor statements and accounts.
Audits and verifies the accuracy of invoices and purchase orders ready for payment to the vendor.
Processes payments for various payroll deductions, college travel, athletic officials, student refunds, and student incentive checks.
Prepares and disburses accounts payable checks, e-checks, and reports.
Required to process a weekly Accounts Payable check run once every six (6) months to say current on the payable process, which includes:
auditing invoices and purchase orders, data entry, reports, and EFT bank process, etc.
Responsible for annual audit tasks related to travel, travel PCards, game guarantees, accounts receivable, Accounts Payable as needed, etc.
Support and participate in strategic planning initiatives and perform other duties as assigned.
Required
Qualifications:
Associate's degree with courses in accounting, two (2) years of Travel and/or Accounts Payable experience, and (2) two years of Excel experience or equivalent application OR High School Diploma or equivalent, and four (4) years of Travel and/or Accounts Payable experience, and (2) two years of Excel experience or equivalent application OR An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered; experience with computerized accounting and travel software is preferred Additional Eligibility Requirements:
Valid driver's license Classification:
Non-Exempt Position Type & Work Schedule:
Full-time, 12-month position 38 hours per week Monday-Thursday, 7:
00am-5:
00pm or 8:
00am-6:
00pm Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends Knowledge, Skills, and Abilities:
Knowledge of and ability to interpret, apply, and follow college policies and procedures Knowledge of organizational structure and the ability to maintain accurate workflows and operating procedures Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows Skill in managing one's own time Ability to complete all departmental and/or institutional mandatory training or development Ability to organize, work independently, prioritize, follow multiple projects and tasks through to completion, with close attention to detail Ability to contribute to a collaborative team environment Ability to provide assistance for diverse populations in a professional and supportive manner Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner Ability to effectively utilize time management skills with a proven ability to meet deadlines Ability to maintain confidentiality of sensitive information Ability to understand, and implement policies and procedures Ability to exercise excellent interpersonal and customer service skills Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes Ability to establish and maintain effective working and collaborative relationships with other department staff, faculty, students and the public Work Environment:
Inside office environment with normal noise and lighting levels Work is performed in an open office environment with staff contact and interruptions Physical Demands:
Prolonged periods sitting at a desk and working on a computer Prolonged periods of standing and/or walking May lift, carry, push, and/or pull, at times a minimum of 10 pounds Occasionally stoop, bend, kneel, crouch, reach, and/or twist Travel:
May be required to travel to other locations using various modes of private, commercial, or fleet transportation, and as needed to support program, department and institutional needs Note:
Yuma Campus Benefits Eligible The statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified.
The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice.
POSTING DATE:
October 3, 2024 FIRST REVIEW OF APPLICATIONS:
The first review of applications date begin on October 17, 2024.
Applications submitted after the first review date may not be considered for the position.
This position will remain open until a suitable candidate is found.
APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application.
Any materials submitted via e-mail, fax, or mail will not be accepted.
Applications missing any of the below requirements will be considered incomplete and will not be reviewed.
Completed Application Resume or Curriculum Vitae (no more than 3 pages) Cover Letter Unofficial Transcripts ADDRESS INQUIRIES TO:
Arizona Western College Human Resources Phone:
(928) 344-7505 / FAX:
(928) 317-6001 / TTY:
(928) 344-7629 Email:
email protected ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
